2012 AFCA National Convention January 8-11, San Antonio, Texas
Suggestions to make planning for the 2012 AFCA Convention easier:
To help offset the cost of the national convention, the AFCA has instituted a $30.00 convention fee. We recommend that this be paid prior to arriving to the convention. This can be paid at the same time as your membership renewal or you can pay it online by logging in to the AFCA website.
Convention packets were mailed to all AFCA members in August 2011. Please read the entire convention packet before making any decisions. If you have not received your packet, email email@example.com for to request a new one.
• Hotel arrangements should be made as soon you receive your convention packet. December 8 is the deadline to make hotel reservations at the AFCA rate.
• All reservations must go through the AFCA housing agent, Wyndham Jade, by visiting www.wynjade.com/afca12, or by calling 1-877-557-5338.
• Do not contact the hotels directly, as you will not be able to book rooms at the AFCA rate and reservations cannot be transferred to the AFCA rate later. • Do not contact the AFCA regarding your reservations. • Retain all confirmation numbers for hotel, airline and rental car agreements for future reference. • Contact Wyndham Jade with any changes to a reservation or any questions concerning hotel arrangements. • For convention questions – unrelated to housing or travel – call the AFCA (254-754-9900). You will be connected to an automated “Convention Information Line” that answers the most frequently asked questions. At the end of that message, you will be given the option to speak to an AFCA staff member. • December 10 is the deadline to prepay membership fees, convention fees, and tickets for the convention. Payments received after that date will incur a $10 on-site processing fee, if attending convention. • For more information about San Antonio, please visit http://www.visitsanantonio.com/afca2012 or click on the link below.
Tickets The following events require a ticket: • AstroTurf President’s Kickoff Luncheon: Monday, January 9 – 11:30 a.m. Tickets are $25 each (limit one). • Schutt Sports Awards Luncheon: Tuesday, January 10 – 11:30 a.m. Tickets are $25 each (limit one). • Coach of the Year Dinner: Tuesday, January 10 – 6 p.m. Reception. 7:30 p.m. Dinner. Tickets are $30 each (limit two). There is limited seating for all events. Tickets are sold on a first-come, first-served basis until all tickets are sold, or until the December 10 deadline. Any tickets not sold by the deadline will be offered for sale at the convention site beginning Sunday, January 8 at 9:00 a.m. Tickets purchased on-site are $5 more per ticket, while supplies last.
NEW THIS YEAR!Convention Registration All coaches attending convention will be required to pay a $30.00 convention fee. Registration is required for members who attend the annual convention. Name badges, necessary for admission to all events, and pre-paid tickets to all food functions are distributed at registration. This can be paid along with the membership fee and needs to be prepaid before December 10. Payments received after that date will incur a $10 on-site processing fee. Those exempt from this fee are Board Members, Committee Members, and Life Members.
On-Line Membership Registration AFCA membership applications, renewals, convention fee and tickets can be completed on the AFCA website. Go to www.afca.com/reg2012.php or click on the link below.
Registration and Exhibit Hours Registration and Exhibits open Sunday, January 8, 2012, in Exhibit Hall C & D of the Henry B. Gonzalez Convention Center. All pre-paid members, regardless of coaching affiliation can pick up their badges any time registration is open. Only those NAIA members, Active II members, Allied members and Foreign Allied members who did not prepay may register on Sunday. All other NCAA coaches who did not prepay must register on Monday, January 9 or Tuesday, January 10.
Sunday, January 8 – 9 a.m. to 5 p.m. Monday, January 9 – 9 a.m. to 5 p.m. Tuesday, January 10 – 9 a.m. to Noon
Membership dues and convention fee payments received after December 10 will incur a $10 on-site processing fee. All institutional business offices should be advised of the December 10 deadline!
Hotel Reservations There is not a headquarter hotel in San Antonio. Hotels included in the AFCA block are Marriott Rivercenter, Marriott Riverwalk, the Hilton Palacio Del Rio, The Westin Riverwalk, The Grand Hyatt San Antonio, and the Hyatt Regency San Antonio.
Please do not call the AFCA regarding your hotel arrangements. Do not call the hotels directly. All reservations must go through the AFCA’s official housing agent, Wyndham Jade, in order to receive the greatly-discounted AFCA room rate. See the hotel reservation form in the convention packet for details on the hotels, as well as rates, or you can call Wyndham Jade at 1-877-557-5338, or visit www.wynjade.com/afca12 to make reservations. Wyndham Jade can assist with securing upgraded rooms and suites, if needed.
The deadline for making hotel reservations is December 8. Rooms booked after that date will be on a space-available basis and rates may increase.
Air and Rental Car Reservations American Airlines and Continental Airlines are offering discount airfares for AFCA attendees. Please contact Wyndham Jade at 1-877-557-5338 to book your airline and rental car reservations. Because of the merger between Continental Airlines and United Airlines, Continental discounts will not be available until the end of September.
AFCA has partnered with Hertz® for special meeting rates from January 1-15, 2012. Provide CV#04G70003 to school travel departments or travel agent when making reservations. Reservations can also be made directly at www.Hertz.com or by calling: 1-800-654-2240. At the time of reservation, the meeting rates will be automatically compared to other Hertz rates for the best comparable rate.
Ground Transportation Go Airport Shuttle (Airport Express) service to the downtown area is $17 one-way or $30 round-trip. Look for the Airport Shuttle Service kiosks in both terminals near baggage claim. For information on booking in advance, call (210) 281-9900 and mention AFCA to get this discounted rate, or reservations can also be made directly at http://saairportshuttle.hudsonltd.net/res?USERIDENTRY=AFCA&LOGON=GO.
Please note that there is no official hotel shuttle service provided to/from the Henry B. Gonzalez Convention Center and the AFCA convention hotels. Committee Meetings The following committees meet during the annual convention and many of the committee members will have assigned duties during the convention: Assistant Coaches, Coach of the Year, Convention Services, Director of Football Operations, Ethics, Exhibits, High School, Luncheon, Meeting Room, Minority Issues, Nominating, Professional Development (PDS), Program, Public Relations, Registration, Rules and Summer Manual.
REMEMBER!In the past, prepaid committee members received their badge and prepaid meal tickets at their committee meeting. Last year, AFCA Registration opened a special registration line for prepaid committee members (except Chairmen and Co-Chairmen) to pick up their badge and tickets. All those who do not prepay will go through the join/renew registration lines. Committee members will not receive their badge and tickets at the committee meeting. Committee Chairmen and Co-Chairmen will pick up their badge, tickets, and committee information at the Information Booth. The convention fee is waived for those committee volunteers who attend convention.
Volunteers for convention committees are still needed! If you would like to serve on a committee, contact Vince Thompson at the AFCA (firstname.lastname@example.org or (254) 754-9900) as soon as possible. Committee members unable to attend the convention should notify Vince Thompson as soon as they know they will not be able to attend. This will allow another coach the opportunity to serve the Association. Click here to view the AFCA Committee schedule for the 2012 Convention.
Professional Development Series (PDS) The Professional Development Series (PDS) is a select number of lectures and seminars, featured at the AFCA convention, aimed at promoting professional and personal growth among football coaches.
At each AFCA convention, the Professional Development Series is completed by attending a specified number of PDS-designated seminars. New for 2012, members will have their badge scanned at each lecture. If the member has elected to participate in the PDS program and he/she attends the specified number of lectures, then an AFCA/NCAA Professional Development Series Certificate of Completion will be mailed to the participant within 90 days after the convention.
All non-meal lectures featured at the AFCA convention are classified as Professional Development Series. The Professional Development Series is completed by attending 10 out of a possible 25 PDS lectures at the convention.
For the past three years, the American Football Coaches Association has partnered with Summer Institutes, an extended education company, to provide an opportunity for AFCA members to earn college credit while attending the AFCA national convention.
Summer Institutes has been providing extended education (college credit, CEU’s, etc.) for over 20 years. In 2008, AFCA and Summer Institutes partnered to create additional value for AFCA members who attend the AFCA national convention and participated in the AFCA’s Professional Development Series (PDS).
Events AstroTurf President’s Kickoff Luncheon: Recipients of the AFCA Assistant Coach of the Year, Outstanding Achievement Award, Academic Achievement Award and Trailblazer Award, as well as the presentation of the National Football Foundation championship trophies, will all be announced. A guest speaker will be announced on the AFCA website prior to the annual convention.
Schutt Sports Awards Luncheon: This event recognizes head coaches whose teams win conference and/or national championships and coaches of independent schools ranked in the final Top 15 in the AFCA, NAIA or USA Today Coaches’ Poll during the 2011 season. Also recognized at this event is the recipient of the AFCA’s most prestigious coaching honor, the Amos Alonzo Stagg Award, and the newest Honorary and 35-Year Members.
Coach of the Year Dinner: Highlighting the annual AFCA convention will be recognition of the national Coaches of the Year at the Coach of the Year Dinner on Tuesday, January 10, 2012. Coaches on all five college levels are honored, as well as the American Community College Football Coaches Association Coach of the Year. The Power of Influence Award is given to a deserving high school coach and the Executive Director’s Spirit of Giving Award (not given every year) recipient is named. If the AFCA Board of Trustees chooses to bestow the Tuss McLaughry Award (not given every year), it will also be presented at this event.
Prepayment The deadline for prepayment of dues, convention fee, and purchasing tickets to the food functions at the 2012 convention is December 10, 2011. Save $10 on membership and $5 on each ticket by meeting this deadline.
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Click here to see highlights from previous AFCA conventions